Our Policies

Site Use Policy

These Terms and Conditions of Use govern your use of the online EMSystem software and service, which is operated by Exhibitor-Kit. Additional terms and conditions of use may apply to specific areas of EMSystem, and will be shown where appropriate. By logging into this site you implicitly agree to accept and be bound by these Terms and Conditions of Use, as set out below.

Exhibitor Kit reserves the right, at its discretion, to change or modify all or any part of these Terms and Conditions at any time, effective immediately upon publication in this system. Your continued use of EMSystem constitutes your binding acceptance of these Terms and Conditions, including any changes or modifications made by Exhibitor Kit as permitted above. If at any time these Terms and Conditions are no longer acceptable to you, you should immediately cease using EMSystem, and concurrently notify Exhibitor Kit of such fact and the reasons therefor.

The EMSystem software has been designed in full compliance with all applicable data protection and system security legislation and industry practices. However, Exhibitor Kit cannot guarantee that the system will be free of illegal or otherwise unauthorised access by third parties and Exhibitor Kit will not be liable for the consequences of any such access.

The placement of an order by any user of the software for any goods and/or services will constitute consent for the receipt and processing of all information in respect of such order including credit or debit card details, the accuracy of which shall be the sole responsibility of the user.

Use of Content

You acknowledge that EMSystem and its databases contain information, data, software, photographs, graphics and other material ("Content") that are protected by copyright, trademark or other proprietary rights of Exhibitor Kit or third parties. All Content provided in EMSystem is copyrighted as a collective work of Exhibitor Kit and protected by applicable copyright laws. You agree to comply with such laws and any additional copyright notices, information, or restrictions contained in any Content provided or accessed through the EMSystem software.

You may not modify, transmit, transfer, reproduce, distribute, display, in any way exploit or create derivative works from any of the Content, in whole or in part, except as expressly permitted in these Terms and Conditions. Content consisting of downloadable software, including code executable within your browser, may not be disassembled or reverse engineered unless specifically authorised by Exhibitor Kit or, if applicable, the owner of the software's patent and/or copyright, as the case may be.

You may download or copy the Content only for your own use in connection with your own business in connection with EMSystem, provided that you maintain all copyright and other notices contained in such Content. You will not store electronically any significant portion of any Content. Except as expressly permitted by copyright laws, no copying, storage, redistribution or publication of any Content is permitted without the express permission of Exhibitor Kit or the owners of such Content or their authorised agents, if other than Exhibitor Kit. You may download from EMSystem any Content in the public domain for your own personal use or for non-commercial redistribution.

Rules of Conduct

You may not post in EMSystem any Content which (a) is libellous, defamatory, obscene, pornographic, abusive, harassing or threatening, (b) contains viruses or other contaminating or destructive features, (c) violates the property rights of others, such as Content which infringes any copyright, trademark, patent, trade secret or violates any right of privacy or publicity, or (d) otherwise violates any applicable law. You may not post in EMSystem any links to any external Internet sites that fall within any of the Content categories listed in subparagraphs (a) through (d) above.

Managing Content

Exhibitor Kit does not and cannot review all of the Content posted by users to EMSystem and is not responsible for such Content. However, Exhibitor Kit reserves the right to delete, move or edit any Content that it may determine, at its sole discretion, violates these Terms and Conditions or is otherwise unacceptable. You will remain solely responsible for all Content posted by you. Exhibitor Kit shall have the right, but not the obligation, to correct any errors or omissions in any Content, as it may determine at its sole discretion.

No Endorsement

Exhibitor Kit does not represent or endorse the accuracy or reliability of any Content posted in EMSystem and you acknowledge that any reliance upon such Content shall be at your sole risk. Any Content posted in EMSystem by third parties are the views of the parties posting the statements, and do not represent the views of Exhibitor Kit. EMSystem may contain links to sites on the Internet which are owned and operated by third parties ("External Sites"). You acknowledge that Exhibitor Kit is not responsible for the availability of, or the content located on or through, any External Site. You should contact the site administrator or Webmaster for those External Sites if you have any concerns regarding such links or the content located on them.

Indemnity

You agree to indemnify, defend and hold Exhibitor Kit and its affiliates, and their respective officers, directors, owners, agents, information providers and licensors (collectively, "Exhibitor Kit Parties") harmless from and against any and all claims, liability, losses, costs and expenses (including lawyers' fees) incurred by any Exhibitor Kit Party in connection with any use or alleged use of EMSystem under your password by any person, whether or not authorised by you. Exhibitor Kit reserves the right, at its own expense, to assume the exclusive defence and control of any matter otherwise subject to indemnification by you, and in such case, you agree to cooperate with Exhibitor Kit in respect of its defence of such claim.

Termination of Service

Exhibitor Kit reserves the right, in its sole discretion, to restrict, suspend or terminate your access to all or any part of EMSystem at any time for any reason without prior notice or liability. Exhibitor Kit may change, suspend or discontinue all or any aspect of EMSystem at any time, including the availability of any feature, database, or Content, without prior notice or liability, except as provided in Exhibitor Kit's contracts with its clients and suppliers.

DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY

NEITHER Exhibitor Kit NOR ANY PROVIDER OF THIRD PARTY CONTENT OR THEIR RESPECTIVE AGENTS WARRANTS THAT THE SERVICE PROVIDED BY THIS SITE WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES Exhibitor Kit, ANY THIRD PARTY CONTENT PROVIDER, OR THEIR RESPECTIVE AGENTS MAKE ANY WARRANTY AS TO THE RESULTS TO BE OBTAINED FROM USE OF EMSYSTEM OR THE CONTENT. EMSYSTEM AND THE CONTENT ARE DISTRIBUTED ON AN "AS IS, AS AVAILABLE" BASIS. NONE OF Exhibitor Kit, THIRD PARTY CONTENT PROVIDERS AND THEIR RESPECTIVE AGENTS MAKES ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF TITLE OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO EMSYSTEM, ANY CONTENT OR ANY PRODUCTS OR SERVICES SOLD THROUGH THIS SERVICE. NEITHER Exhibitor Kit NOR ANY THIRD PARTY CONTENT PROVIDER WARRANTS THAT ANY FILES AVAILABLE FOR DOWNLOADING THROUGH THE SERVICE WILL BE FREE OF VIRUSES OR SIMILAR CONTAMINATION OR DESTRUCTIVE FEATURES. YOU EXPRESSLY AGREE THAT THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE SERVICE AND THE ACCURACY OR COMPLETENESS OF THE CONTENT IS ASSUMED SOLELY BY YOU.

NEITHER Exhibitor Kit, ANY THIRD PARTY CONTENT PROVIDER NOR THEIR RESPECTIVE AGENTS SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OF OR INABILITY TO USE EMSYSTEM, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

SOME JURISDICTIONS DO NOT ALLOW EXCLUSION OF IMPLIED WARRANTIES OR LIMITATION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO YOU. IN SUCH JURISDICTIONS, THE LIABILITY OF Exhibitor Kit, THIRD PARTY CONTENT PROVIDERS AND THEIR RESPECTIVE AGENTS SHALL BE LIMITED TO THE GREATEST EXTENT PERMITTED BY LAW.

Miscellaneous

These Terms and Conditions shall be construed in accordance with the laws of England, and the parties irrevocably consent to the jurisdiction of the courts of England in respect of the enforcement of these Terms and Conditions. These Terms and Conditions constitute the entire agreement between the parties with respect to the subject matter hereof, and supersede all previous written or oral agreements between the parties with respect to such subject matter. If any inconsistency exists between these Terms and Conditions and any additional terms and conditions posted in this site, such terms shall be interpreted as to eliminate any inconsistency, if possible, and otherwise, the additional terms and conditions shall take precedence.

Any and all commercial arrangements made or entered into by you in respect of EMSystem shall be between you and the applicable exhibition organiser, contractor, supplier or other third party, as the case may be, and Exhibitor Kit shall not have any liability, contractual or otherwise, relating thereto.

Contact with Exhibitor Kit

If you require any further clarification of these Terms and Conditions, or wish to notify Exhibitor Kit of any breach or non-compliance of which you have become aware, you may contact Exhibitor Kit as follows:

By mail:

Managing Director
Exhibitor Kit Ltd
Leigh House
Weald Road
brentwood
Essex CM14 4SX
United Kingdom

Privacy Policy

Privacy Policy.

This document describes the Privacy Policy for the web sites at www.exhibitormanual.com and www.exhibitorkit.com (the 'Site(s)') that are operated by Exhibitor Kit Ltd ('Exhibitor Kit'). If you have any objections to this Privacy Policy, you should not access or use these Sites. This Privacy Policy does not govern privacy practices associated with offline activities or other Exhibitor Kit web sites.

In this document, "Personal Information" is defined as any information collected through a web site that identifies or can be used to identify, contact or locate the person to whom such information pertains.

Collection of Personal Information

Personal information on this Site is collected by Exhibitor Kit on its own behalf and on behalf of its clients. When we collect information of behalf of clients, that information becomes their responsibility and is subject to their respective privacy policies, in the same way as if the information was collected through a web site of the client. Where appropriate, this will usually have been made clear to you when signing your contract for participation in an event.

The Site contains links to other sites at which personal information is collected. In such instances, unless expressly provided to the contrary, the collection and use of your personal information will be governed by the privacy policy applicable to that site. That privacy policy should identify the party that is collecting your personal information.

As a visitor to this Site, you can engage in many activities without providing any personal information. In connection with other activities, such as using online software applications, Exhibitor Kit or an Exhibitor Kit client may ask you to provide certain information about yourself by completing and submitting an online form. It is completely optional for you to engage in these activities. However, if you elect to engage in these activities, Exhibitor Kit or an Exhibitor Kit client may ask that you provide personal information, such as your full name, postal address, e-mail address, employer, job title and department, telephone and facsimile numbers, and other personal information. When ordering products or services on the Site, you may be asked to provide a credit card number or other personal information relating to a payment. Depending upon the activity, some of the information that we or our clients ask you to provide is identified as mandatory and some as voluntary. If you do not provide the mandatory data with respect to a particular activity, you may not be able to engage in that activity.

When you use the Site, Exhibitor Kit, clients of Exhibitor Kit or third parties authorised by Exhibitor Kit may collect certain technical and routing information about your computer to facilitate your use of the Site and its services. For example, we may log environmental variables, such as browser type, operating system and the Internet Protocol ('IP') address of your computer. We use these environmental variables to facilitate and track your use of the Site and its services. Exhibitor Kit also uses such environmental variables to measure traffic patterns on the Site. Without expressly informing you in each particular circumstance, we do not match such information with any of your personal information.

When you submit personal information through this Site, you understand and agree that this information may be transferred across national boundaries and may be stored and processed in any of the countries in which Exhibitor Kit and its subsidiaries and service partners operate. You also acknowledge that in certain countries or in respect of certain activities, the collection, transferring, storage and processing of your information may be undertaken by trusted service partners of Exhibitor Kit. Such service partners are bound by contract not to use your personal information for their own purposes or provide it to any third parties.

Exhibitor Kit has established relationships with various clients and service providers whose services are available to you from this Site or from web sites that are linked to this Site. These providers offer services in connection with your participation at an event or in conjunction with products and services offered by Exhibitor Kit. In order to use those services, you may be required to provide personal information to the providers. Unless expressly stated to the contrary, personal information that you provide while you are visiting a provider’s web site will be subject to the privacy policy posted on such site and personal information that you provide while on this Site in conjunction with a provider’s service will be subject to this Privacy Policy. You should be aware that our agreements with these service providers are often on condition that they will share with Exhibitor Kit personal information collected from you. In such instances, Exhibitor Kit may use this information in a manner consistent with this Privacy Policy.

In order to reduce errors in our database, authenticate our users and prevent abuse of our system we may on occasion supplement the personal information you submit to us or our clients with information from third party sources. For example, we may supplement your registration information with address information provided by a national postal service to qualify your information and prevent errors in our database.

How your Personal Information is used

Exhibitor Kit and our clients collect your information in order to record and support your participation in the activities you select. If you order products and services or subscribe to a service, for example, the information is used to register your rights to delivery of that service. Your personal information is also used to keep you informed about forthcoming events, service and product upgrades, special offers, and other products and services of Exhibitor Kit, its clients and selected third parties if you have so opted to receive such communications.

Exhibitor Kit has no rights to use information collected on behalf of a client without the client's express permission. The client will inform you if such permission has been given and will give you the option to withdraw your consent from the use of your information by Exhibitor Kit.

Exhibitor Kit may collect information about the use of the Site; such as the types of services used and how many users we receive daily. This information is collected in aggregate form, without identifying any user individually. Exhibitor Kit may use this aggregate and anonymous data for statistical analysis, marketing or similar promotional purposes.

Without your consent, Exhibitor Kit will not communicate any information to you regarding products, services and special offers available from Exhibitor Kit, although we may find it necessary to communicate with you regarding your use of the services on this Site. Except in the particular circumstances described in this Privacy Policy, Exhibitor Kit will not provide your personal information to other companies or organisations without your consent. However, please note that if your personal information is collected on behalf of a client, that client's privacy policy may provide for the use of your information in different ways.

There are other instances in which Exhibitor Kit may divulge your personal information. Exhibitor Kit may provide your personal information if necessary or in its judgement, to comply with laws or regulations of a governmental or regulatory body or in response to a valid subpoena, warrant or order or to protect the rights of Exhibitor Kit or its clients or others.

Please note that Exhibitor Kit is not responsible for the content or privacy practices of web sites to which any Exhibitor Kit site may link. You should review the privacy policy of such sites before using them.

Protection of your Personal Information

The personal information that you provide when registering yourself as a user of Exhibitor Kit products or services, or as a user of services offered by an Exhibitor Kit client, is classified as Registration Information. Registration Information is protected in several ways. Access by you to your Registration Information is available through a unique customer identifcation and password selected by you. This password is encrypted. We recommend that you do not divulge your password to anyone. In addition, your Registration Information is stored on a secure server that can only be accessed by selected Exhibitor Kit or client personnel and contractors via a password. Exhibitor Kit encrypts much of your personal information and thereby strives to prevent unauthorised parties from viewing such information when it is transmitted to or from the Exhibitor Kit servers.

Personal information that you provide that does not constitute Registration Information also resides on a secure server and is accessible only to selected Exhibitor Kit or client personnel and contractors with a password. Since this information is not accessible by you, you will not be asked to select a password in order to view or modify such information.

Use of 'cookies'

When you visit this Site, you can browse the Site and access information without revealing your identity. In order to facilitate your use of our Site, we use 'cookies' to track your visit. A cookie is small amount of data that is transferred to your browser by a Web server and can only be read by the server that transferred it. It functions as your identification to us, and enables us to record your passwords and preferences. This cookie cannot be executed as code or deliver viruses.

Most browsers are initially set to accept cookies. You can set your browser to notify you when you receive a cookie, giving you the opportunity to decide whether or not to accept it. However, please note that for some pages in the Site that require an authorisation, cookies are not optional. Users choosing not to accept cookies will not be able to access those pages.

While Exhibitor Kit uses cookies to track your visit to our site, and our web servers automatically log the IP/Internet address of your computer, Exhibitor Kit does not generally use this information to identify you personally. However, if you expressly provide consent for Exhibitor Kit to 'remember' the unique identifier that you select when you register for various activities on the site, that unique identifier will be stored in a cookie on your computer, and your navigation of the site will be tracked. We use this data to understand how our site and services are being used so that we can understand our customers and offer appropriate products and services.

Changes in Exhibitor Kit's Privacy Policy

All Personal Information that we collect and maintain will be subject to the Privacy Policy in effect at the time of such collection. Exhibitor Kit reserves the right to change the Privacy Policy from time to time at its sole discretion, and will provide notice of material changes on the home page of the Site. If, as the result of such changes, you wish to alter the way in which Exhibitor Kit is allowed to use your personal information, you can do so by contacting Exhibitor Kit by e-mail, telephone or mail at the address given at the end of this document.

You will be deemed to have been made aware of, and will be subject to, the changes to the Privacy Policy by your continued use of the Site after such notice has been posted for thirty (30) days with the exception that if at the time you provide personal information to Exhibitor Kit you are given the opportunity to limit how such information will be used to communicate with you, either by Exhibitor Kit or by third parties, Exhibitor Kit will not change your preference in this regard without your express consent. However, if Exhibitor Kit sells assets (or the assets of a division or subsidiary) to another entity, or Exhibitor Kit (or a division or subsidiary) is acquired by or merged with, another entity, Exhibitor Kit may provide to such entity customer information that is related to that part of our business that was sold to or merged with the other entity without your consent.

Updating your Personal Information and preferences

You have the right to access and correct your personal information and privacy preferences at any time. With respect to Registration Information, this may be accomplished by linking to your account where you can view and make changes to your personal information. You may also access and correct your personal information and privacy preferences, such as whether you wish to receive promotional communications from Exhibitor Kit or third parties, by contacting Exhibitor Kit as follows:

Exhibitor Kit Ltd
Leigh House
Weald Road
Brentwood
Essex CM14 4SX
United Kingdom

Telephone: +44 (0)345 652 0000
E-mail: support@exhibitorkit.com

Please include your name, address, telephone number and e-mail address when you contact us. Please also indicate with as much detail as possible the location on this Site (or the specific event) where you provided your personal information.

Please note that if you provide Exhibitor Kit with inconsistent privacy preferences - for example, by indicating on one occasion that third parties may contact you with marketing offers and indicating on another occasion that they may not - Exhibitor Kit cannot guarantee that your most recent privacy preferences will be honoured.

Enquiries and Complaints

Exhibitor Kit takes its users' privacy concerns seriously. If you believe that Exhibitor Kit has not complied with this Privacy Policy in respect of your personal information or you have other related inquiries or concerns, you may write to Exhibitor Kit at the address indicated above. In your letter, please describe in as much detail as possible the nature of your enquiry or the ways in which you believe that the this Privacy Policy has not been complied with. We will investigate your enquiry or complaint promptly and thoroughly, and reply to you describing what steps we have taken to remedy any non-compliance.